The Best AI Productivity Tools in 2025 (Work Smarter, Not Harder)

Using AI productivity tools is a fantastic way to get more done, faster. These tools can handle all kinds of routine tasks to free you up for higher-level work. 

Whether you want to summarize a lengthy document, tackle a tedious data-entry process, translate content automatically, write emails faster, or something else entirely, there’s a good chance artificial intelligence can handle it for you. The problem is, it can be tricky to figure out which AI apps are actually worth your time (and, in many cases, money). 

Key Takeaways

• Choose AI tools that match your workflow and the tasks you repeat most.
• RightBlogger suits bloggers and small teams, with unlimited use at $29.99 per month and a free plan.
• ChatGPT covers broad tasks, free access with paid plans from $20 per month.
• Midjourney creates images from prompts, starts at $10 per month, no free plan.
• Copilot adds AI to Microsoft apps, full app features require a paid Pro account.

Here are some of the best AI productivity tools out there—along with their pros, cons, and pricing.

1. RightBlogger

RightBlogger is a full AI platform designed specifically for bloggers, solopreneurs, and online business owners. It’s packed with 80+ tools to help you create all kinds of things, from blog posts to sales pages to social media posts. You can even use it to generate AI images.

But RightBlogger isn’t just amazing at creating content for your blog and business … it’s also packed with useful productivity tools to streamline all kinds of tasks. Here are just a few:

Summarizer

The Summarizer can create short summaries of lengthy articles, YouTube videos, webpages, and more. If you need to get your head around a lot of information, fast—this is the tool for you.

You can copy and paste the text into the tool itself, or you can simply paste in a link to the online article or YouTube video. If you ask the AI to “Format Summary”, it’ll produce an easy-to-read summary. 

Want changes to your summary? Just click the “Chat” button that appears above the completed summary, then ask the AI to make any changes you want. For instance, you could ask the AI to “reformat my summary, including subheadings, shorter paragraphs, and some bullet point lists where appropriate.”

Translate

The Translate tool lets you instantly translate text from one language to another. The tool will automatically detect the language of the text, then convert it to whatever language you choose. 

You could use this tool to translate text into your own first language – such as client emails from overseas, webpages or articles that you want to use for research, or documentation for software that you’re using.

You can also use the Translate tool to create multilingual content for your business, without the expense of hiring a translator or the time commitment of translating every word by hand.

Acronym Generator

Have you ever spent ages coming up with a clever acronym for a course, product, or video? Let the Acronym Generator do all the hard work for you! Just put in a brief description of the type of tool, product, or idea you’re trying to create, and it’ll give you multiple options to choose from.

Pros of RightBlogger

• Quick and Easy to Get Started with: When you’re looking to boost productivity, you don’t want a tool with a steep learning curve. RightBlogger is super-fast to get started with, as each tool is carefully crafted to be as intuitive and user-friendly as possible.
• Plenty of Options for Content Creation: RightBlogger has loads of tools for creating content (long-form blog content, and social media content, video scripts, and more). This can dramatically speed you up if you’re a content creator, digital marketer, or freelancer.
• Highly Flexible Through Advanced Options: RightBlogger’s powerful AI can tailor its responses based on your input, even if you want something different from what the tool normally provides. Take a look at how we used the Acronym Generator to get a specific kind of acronym, above, for an example.
• Integrated Chat Feature Lets You Request Changes: If you come up with something that’s not quite right, you can get the AI to revise it as much as you want using the Chat feature that’s built into most of RightBlogger’s tools. Just ask for the changes and the AI will deliver them in seconds!
• Standalone Chat Option Means You Can Request … Anything! Want something that we haven’t (yet) build a tool for? Just head to the Chat and ask for whatever you need. 
• New Tools Being Added All the Time: Andy and I love coming up with new tools for RightBlogger … and we’re always super happy to get requests from our users for new tools (or new features within existing tools). We try to create as many of these as we can, and that’s why RightBlogger is now packed with 80+ fantastic tools for you to use.
• Friendly, Helpful Customer Support: We’re always here to help! We’ll get back to you as quickly as we can, so you can be as productive as possible. Delivering a great customer experience is really important to us.
• Highly Affordable Pricing: Even as RightBlogger has grown, we’ve kept it as affordable as possible for the tiniest businesses. We have just one flat-rate price, and that covers you for every single tool for unlimited use. Unlike with other AI tools, you’ll never run out of credits or need to buy a more pricey plan.
• Totally Free Account Option (No Credit Card Needed): We want you to be able to try all our tools for as long as you want, completely free of charge. There’s no time limit on the free account.

Cons of RightBlogger

• Free Account Has Limitations: Our free plan has usage limits (it doesn’t give access to our advanced features and it limits how many words you can create per month). This is so we can keep RightBlogger running at lightning speed for all our paid users.
• Teams Plan Still to Come! We don’t yet have a teams plan, though we’re working on it. That means you can’t currently set up linked accounts to collaborate with others in your business.

Pricing of RightBlogger

RightBlogger costs $29.99/month, for unlimited use, or $24.99/month when paying annually.

There’s also a completely free plan, though this has limits in place.

2. ChatGPT

ChatGPT from OpenAI is sometimes seen as a pretty basic AI tool … but it’s got a ton of value to offer, especially if you spend a little time getting to grips with good prompt engineering. 

With ChatGPT, you can get help with all kinds of use cases. It’s not just a good tool for creating pieces of text: you can also use it to do things like take an unformatted list of items and quantities then create a table, or sort through a long list and remove duplicates – tasks that would be annoying and fiddly to do by hand.

ChatGPT is also a great sounding board for ideas. If you’re looking for tips to improve your productivity, you could paste your whole schedule into ChatGPT and ask for 10 different suggestions, or ask it for tips on maximizing your energy based on your usual daily routines.

Pros of ChatGPT

• Easy to get started with—just ask the AI for whatever you want
• AI can “remember” all your previous conversations (if you turn this on in your settings)
• Can tackle all kinds of time-consuming tasks, including data cleanup/formatting
• No limit to how much you can ask or produce using ChatGPT, even on the free plan
• Hugely popular, with lots of lists of prompts out there (try our ChatGPT prompts for bloggers)
• Can create your own custom GPT (note that ChatGPT plugins have now been discontinued)

Cons of ChatGPT

• Can be a time sink if you get sucked into playing around with different prompts and ideas!
• Can only use advanced features for a limited amount of time each day on free plan
• No pre-built templates, can be difficult to figure out what to ask

Pricing of ChatGPT

The basic version of ChatGPT is free, and this gives you limited access to GPT-5, with advanced features like file uploads and data analysis.

ChatGPT’s paid plans cost from $20/month.

3. Midjourney

Midjourney is a hugely popular AI image creation tool. If you need to create original images for a website or social media, it can save you a ton of time. While there’s a bit of a learning curve to get started, there’s a thriving Discord community around Midjourney, plus lots of online courses and tutorials to help you.

We’ve got a Midjourney Prompt Generator inside RightBlogger to help you come up with great prompts that will get the results you’re after. 

Pros of Midjourney

• Quick to get started with their new web ui (plus if you are familiar with Discord you can generate with Discord)
• Powerful natural language processing
• Easy to view examples of artwork that others have created
• Creates images in a wide range of styles
• Possible to fine-tune and create variants of images
• One of the best AI image models

Cons of Midjourney

• No free plan or free trial available
• Generated images are available to the public (unless you’re on the Pro plan or higher)
• Pricing plans are a little complicated

Pricing of Midjourney

Midjourney costs from $10/month ($8/month if paid upfront annually), which gives you 3.3 hours of fast GPT time per month. 

If you’re looking for an easy alternative, try the AI Image Generator built into RightBlogger.

4. Microsoft Copilot

Microsoft Copilot is an AI chatbot built into Microsoft, and integrated with a range of tools like Microsoft Outlook, Word, PowerPoint, and more. It can carry out pretty much any generative AI task—and it’s particularly well geared up to helping you save time on emails and messages.

You can interact with Copilot using text or voice, and it’s a handy productivity tool to quickly find out information, write or rewrite text, summarize lengthy documents or emails, and even create images. Copilot can also coach you in real-time on how to write better emails.

Pros of Copilot

• Available in a wide range of places (on the web, integrated into Microsoft apps)
• Simple chatbot interface (like ChatGPT) available at your fingertips
• Can save you a lot of time on repetitive tasks, like setting up meeting invites
• Handles a range of languages
• Can write (and debug) computer code 

Cons of Copilot

• Copilot chat can’t search or extract info from Outlook
• Using Copilot in Word, Excel, PowerPoint & Outlook requires a Pro (paid) account

5. Jasper

Jasper (sometimes called Jasper AI and previously known as Jarvis) is a well-established and powerful generative AI platform. It’s designed for marketing teams and individual bloggers or small business owners may find it overwhelming.

Jasper includes lots of different templates (which it calls apps) for creating different types of content, including blog posts, product descriptions, presentation slides, and more. You can also use it for more strategic marketing content, like a product launch campaign or content calendar, saving you time and boosting your productivity on these bigger-picture tasks too.

Pros of Jasper

• Wide range of “apps” (templates) to create different types of content
• Includes a chat interface for freeform requests
• Connects with other tools via add-ons, such as Google Docs and Surfer SEO (for search engine optimization)
• Lots of help and support available, including webinars
• Lets you create a Brand Voice so your content is always on-brand
• Can add Knowledge to Jasper (about your product, business, etc)
• Has its own large language model, doesn’t rely on the OpenAI API 

Cons of Jasper

• Quite expensive compared with other generative AI
• Free trial only lasts 7 days
• Need a separate subscription for SurferSEO if you want to SEO-optimize your content in Jasper

Pricing of Jasper

Jasper costs from $49/month ($39/month when billed annually) for the “Creator” plan. This only gives you a single user seat and one brand voice.

6. Grammarly

Grammarly is an AI-powered grammar and spelling checker—and it can also make stylistic suggestions or even write sections of your text for you, saving you a lot of time on editing. It’s easy to use online (just copy and paste a document into Grammarly), or you can use it in your browser or within Microsoft Office apps.

If you’re concerned about the professionalism or accuracy of your writing, Grammarly is a great tool to have to hand. The basic version is free and will flag up errors: more nuanced suggestions from Grammarly’s advanced algorithms require a paid plan.

Pros of Grammarly

• Picks up on errors that traditional spellcheckers won’t catch (e.g. a misspelling that happens to be a correct word)
• Includes “AI writing partner” that can create ideas and outlines, and rewrite content with AI
• Helps you come across professionally and clearly in emails, client-facing documents, etc
• Has built-in plagiarism detection
• Offers team features, including style guide, knowledge share, brand tone, and more
• Free option gives you 100 AI prompts per month

Cons of Grammarly

• Each member seat is costed separately
• Sometimes makes incorrect suggestions about grammar/spelling
• Stylistic suggestions may not fit with your personal style or preferences

Pricing of Grammarly

You can use Grammarly’s basic features for free.

If you want more advanced features, the Pro plan costs $30/month (reduced to $12/month if you pay annually).

7. Rev 

Rev is a transcription service that can accurately transcribe from any source you want: meetings, calls, interviews, even your own voice memos. As well as creating transcripts, Rev’s powerful AI can pull out summaries, quotes, action items, and more—dramatically accelerating your productivity.

Rev’s VoiceHub tool lets you capture audio even in noisy environments and pull out quick insights. It’s a great tool for all kinds of industries, especially if you need to hold a lot of meetings or run interviews.

Pros of Rev

• Accurate (though not perfect) transcriptions and note-taking
• Easy to edit/collaborate on transcripts, e.g. adding comments
• Pulls out key points from transcripts for you (saving a ton of time)
• Suitable for transcripts recorded in noisy environments
• Can add AI captions to your videos
• Also has the option to buy human-created transcripts
• Free plan available (limited features)

Cons of Rev

• Some features cost more (e.g. AI captions)
• Will soon support 37 languages—but this feature isn’t available yet
• Need to pay per user, so it can get pricy if you have a larger team

Pricing of Rev

Rev costs from $14.99 per user, per month. This gives you up to 1,200 AI transcription minutes monthly, plus unlimited use of the AI assistant.

8. ClickUp

ClickUp is a well-established project management tool, which incorporates product development features (like sprints and kanban boards), knowledge management features (docs, wikis, and more) and lots of AI-powered technology like automated workflows. It describes itself as “the everything app, for work” and it aims to supercharge your productivity as an all-in-one workspace.

When it comes to AI, ClickUp has “ClickUp Brain”, which integrates AI throughout ClickUp. This is an add-on “ClickApp” that you can try out on a free ClickUp plan—but you’ll need to pay if you want to continue using it. The AI lets you write, edit, generate action items, summarize text, and more. If you’re already using ClickUp, then the AI features could help make you and your team members even more efficient.

Pros of ClickUp

• Comprehensive and versatile tool for project management and task management
• No-code Automations tackle repetitive tasks for you
• Includes built-in time tracking for time management and spotting efficiency savings
• Integrates with other software like Slack, Google Drive, Zapier, and Trello
• Designed to improve whole team productivity with features like Whiteboards
• Pricing is very affordable for small businesses
• Includes a “Free Forever” plan (with limited storage & features)
• ClickUp is testing machine learning to help automate actions based on predictions

Cons of ClickUp

• Huge number of options and features can be overwhelming
• May be too for individuals or very small businesses
• Some features not available without upgrading to a higher-priced plan
• Interface can feel a little slow and clunky, especially for very large teams
• Costs more to add AI functionality.

Pricing of ClickUp

ClickUp costs from $10/user/month (or $7/user/month if you pay annually). However, this doesn’t include the AI functionality, which is currently an additional $7/user/month. 

9. Notion AI

Notion is a popular, flexible digital productivity tool that’s designed to bring together different functions: notebook, organizer, project tracker, and more. It’s suitable for both individuals and teams.

Notion now has Notion AI, a set of AI-powered tools that can help you with all kinds of tasks to boost your efficiency. The AI can summarize long texts, craft blog post outlines, dig through your meeting notes for action items, and more.

From a productivity perspective, one of the best things about Notion AI is that it can be a huge timesaver, especially if you have a lot of information in Notion. It can dig through all your Notion data and find what you need or answer questions for you.

Pros of Notion AI

• Notion AI can find information within your Notion, saving time
• AI can also help you create documents and templates in Notion
• Includes generative AI features so you can write/improve text in Notion itself
• Helps with brainstorming new ideas

Cons of Notion AI

• May not always understand your prompts
• Need to pay extra for the AI-add on
• The AI summaries can be a bit generic

Pricing of Notion AI

Notion AI is an add-on for your existing Notion account. It costs $10/member/month (or $8/member/month paid annually).

You can try out the AI features for free, but only for a limited number of responses.

10. Buffer AI Assistant

Buffer is a social media management and scheduling tool that lets you bring together multiple social media accounts in one place. The Buffer AI Assistant lets you generate ideas fast—and repurpose your existing social media content for different channels (e.g. X, Facebook, LinkedIn).

You can simply tell the AI writing assistant what you want in natural language, or you can use buttons to quickly rewrite content: “Rephrase”, “Shorten”, “Expand”, “More casual” and “More formal”.

Pros of Buffer AI Assistant

• AI can generate multiple versions of a post for A/B testing
• Translates posts to multiple languages
• Lets you specify tone/style
• Can turn long-form content into social media posts
• Free plan gives you access to AI assistant (plus up to 3 channels & 10 scheduled posts for each)
• 14-day free trial of paid plans also available

Cons of Buffer AI Assistant

• Cost of Buffer can rise fast if you want to manage multiple channels
• Some features only available on higher-priced plans

Pricing of Buffer

Buffer costs from $6/month per channel. ($5/month if paying annually.) 

There’s also a fully free plan available, which lets you connect up to 3 channels. This doesn’t include Buffer’s engagement tools or Analytics reports, though it does give you access to Buffer AI.

11. Speechify

Speechify was originally designed as a text-to-speech tool to help people with dyslexia—or anyone who prefers to listen rather than read. It also lets you turn any of your own text into audio, with an AI voice generator, AI voice dubbing, and AI voice cloning tools, so you can quickly add voiceovers to videos, ads, course content, and more. 

The AI can also summarize anything you want to read, giving you the key takeaways fast. If you find reading slow or laborious, Speechify can dramatically boost your productivity. You could even potentially use it to turn blog posts into podcasts.

Pros of Speechify

• Many different AI voices to choose from (200+)
• Lets you listen to articles, books, etc while multitasking
• Works in 20+ languages
• Has mobile and desktop versions
• Includes a Chrome extension plus iOS app

Cons of Speechify

• Some of the AI voices sound quite artificial
• Free plan is quite limited

Pricing of Speechify

Speechify costs from $29/month/user. This gives you 30+ “high quality, natural” reading voices, 20+ different languages, and the ability to listen at up to 5x speed.

There’s also a free plan, but this is limited to 10 “standard” voices and only up to 1x speed.

12. Gling

Gling is an AI video creation tool that can quickly edit your videos for you, with the power of AI. It’s designed specifically for YouTube videos, and can remove issues like silences, filler words, and bad takes. 

There’s also a clever text transcript feature that lets you quickly make edits to your video—saving you a lot of editing time. Gling can generate AI captions as well, and the AI can automatically put these in the best places in your video.

Pros of Gling

• AI video editor that works well with long-form videos
• Improves your audio and removes background noise automatically
• Includes auto framing feature (zoom in/out)
• Has extra AI features like YouTube Title generator and YouTube Chapters generator
• Supports multiple file formats (e.g. XML for Final Cut Pro)
• Has voice recognition and text-to-speech features for accessible video editing

Cons of Gling

• Advanced features can be tricky to master
• Can only process one hour of video with free version

Pricing of Gling

Gling costs from $15/month (reduced to $10/month if paid annually). This gives you up to 10 hours of media processing per month.

There’s a very limited free plan: you can only use it to process up to one hour of video in total.

13. OpusClip

Got a long video you want to turn into shorter clips? OpusClip does this for you with the power of AI. You can quickly create shorts suitable for TikTok, YouTube Shorts, and Instagram Stories—and you can even use OpusClip to publish these on your social platforms.

The OpusClip AI can also add B-roll footage into your video (you can opt for using stock footage or creating AI visuals). You can edit your video content, if you want, before publishing it.

Pros of OpusClip

• Quick way to repurpose video content across channels
• Includes templates to brand your social media videos
• Works with a range of different social platforms
• Can create content in different aspect ratios (9:16, 1:1, 16:9)
• Analyzes each clip’s potential to go viral, letting you know where best to focus

Cons of OpusClip

• Video editing and playback can be quite slow
• Editing tools have a bit of a learning curve

Pricing of OpusClip

OpusClip starts from $15/month (Starter plan). You can pay annually to get the Pro plan slightly cheaper than this.

How to Incorporate AI-Powered Productivity Into Your Workflow

AI productivity apps can save you a ton of time … but shiny new tools can also be a big distraction! You want to look for the tools that fit seamlessly into your existing workflow, helping you carry out day-to-day tasks.

Avoid tools that tackle a problem you don’t actually have: try not to keep switching to new AI tools just because they’re new and exciting.

When you’re figuring out how to be more productive using AI, it’s a good idea to:

• Keep a detailed time log for a full work week. What repeated tasks are taking up the most time?
• Try AI tools to speed up these specific tasks. E.g. if you spend 30 minutes every day repurposing blog posts for social media, you might be able to do this in 5 minutes with AI—saving over two hours across a week.

Make sure the tools you choose fit your situation. If you’re part of a big team, it might make sense to switch everyone over to a comprehensive solution like ClickUp or Notion—even if it takes quite a bit of time up front. If you’re a one-person business or tiny company, you want tools that you can benefit from instantly.

Be More Productive Today With RightBlogger

RightBlogger is designed for bloggers, solopreneurs, small business owners, freelancers, and startups. It’s packed with tools you can use to improve your productivity right now. 

All our tools are designed to be as easy and intuitive to use as possible. With many, you can just paste in a URL or a piece of text and the tool does the rest.

You can try out RightBlogger with a completely free account for as long as you want. Give it a go today—and see how much faster you can get through your to-do list.